Asia/Singapore Monday, 13th April 2026
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Hoshinoya Tokyo

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HoshinoyaHoshinoya-Tokyo-Hotel

Hoshinoya Tokyo opened in July 2015 as the brand’s first urban resort hotel, but stays true to Hoshinoya’s commitment to authentic Japanese style and standards – including in its meetings spaces.

Rooms The hotel has three types of guest rooms, each quintessentially Japanese with elements such as bamboo closets, shoji sliding paper doors and tatami mats and thick futons. The Kiku corner rooms are the largest, at 83m2, and can accommodate three futons.

All rooms have a deep bath in which guests can work out kinks and knots left behind by the hustle of city life – and it is remarkable how peaceful the ambience is in the heart of this full-on, full-speed city.

MICE facilities Much like the hotel itself, Hoshoniya Tokyo’s MICE facilities are both chic. Located in the city’s Otemachi business district, it makes a convenient and peaceful bolt-hole from the frenetic city.

Best suited to small gatherings, the hotel’s Reception Room has space for around 20 people, with shoji doors and a minimalist interior design. The room – probably best for workshops and small conferences – is only available to residents of the hotel.

The lobby, also screened by shoji doors, is furnished with sofas and soft tatami floor mats. A stage at one end of the room can be used for demonstrations of traditional Japanese performing arts, including music and dance.

The executive chef stays faithful to ryokan course dining as well as tableware that has been developed in regions around the country to enhance the appeal of local ingredients.

Other facilities Each floor has a common lounge that is exclusive to guests staying on that floor, and where seasonal tea and snacks are served during the day and alcohol at night.

The hotel also has its own open-air hot spring on the 17th floor, and a spa facility with programmes using a variety of oils and aromas, and with advice from a specialist dietician.

Hoshinoya-Room-Count

Hilton Tokyo Odaiba

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Hilton-TokyoHilton-Tokyo-Odaiba

Hilton Hotels & Resorts reopened the Odaiba property in October 2015, and has already embarked on a major renovation while remaining faithful to a location that is arguably the most spectacular in Tokyo.

Rooms The hotel has a curved facade, which means every one of its guestrooms has a view of Tokyo Bay from a private balcony. The best views are from the west of the property, which look out to the Rainbow Bridge, the Tokyo Tower, the Tokyo Sky Tree and a profile of the entire city.

The rooms are light and airy, the bathrooms are appointed in glass and marble, and most of the suites include a private garden and outdoor jet bath.

Rooms are also fitted with a minibar and Wi-Fi, as well as a wide-screen satellite TV – although a view like that makes this redundant.

MICE facilities The hotel has 20 meeting spaces, including the 1,200m2 Pegasus room, with space for 1,600 guests in a buffet configuration or 720 in banquet style.

This is also one of the very few venues in Tokyo where a vehicle can be displayed and has therefore proven popular with automobile-related events.

Each of the four medium-size banquet rooms – Orion, Sirius, Apollon and Jupiter – has capacity for 640 guests.

Events can also take place on one of three terraced areas overlooking the bay and lights of Tokyo.

The fully-equipped business centre is nearby and the hotel has a full-time team of staff dedicated to ensuring business events operate smoothly.

Other facilities The newly refurbished Executive Lounge serves breakfast, afternoon tea and in the evening, snacks and cocktails.

On a fine day, be sure to arrive early to get one of the outdoor tables. After the sun has gone down, the barman in Captain’s Bar pours a sublime gin and tonic and has an impressive selection of whiskies.

The hotel also features a fitness centre, spa and sauna, as well as a number of dining options, including sushi, teppanyaki and a tempura restaurant. Two additional dining facilities are scheduled to be up later this year.

Room-count

Seasoned well to taste: Singapore

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The city state’s reputation as a gastronomy hub has propelled event organisers to deliver more unique experiences. By Paige Lee Pei Qi SG

Singapore may be home to towering skyscrapers, but this concrete jungle has also been busy growing a plethora of unorthodox and authentic experiences to increase the country’s business events offerings.

Jeannie Lim, executive director, conventions, meetings and incentive travel, Singapore Tourism Board (STB), said: “The challenge for organisers is to continually create events of outstanding quality, interesting and original content, which are supported by enriching experiences to create more value for delegates.”

Lim pointed out how several event venues, hotels and event organisers have begun investing in experiential dining concepts to cater to the evolving needs of their clients.

For instance, with the exhibitions industry moving towards confex (a hybrid of conference and exhibition events), Suntec Singapore introduced a Dessert Safari catering concept as a catalyst to integrate both components seamlessly.

According to Arun Madhok, CEO of Suntec Singapore, the concept was developed as a answer to the organisers of HR Summit’s desire to draw conference delegates to the exhibition, and improve the crowd circulation around the exhibition hall.

The Dessert Safari – which transforms a typical lunch buffet dessert spread into a culinary kaleidoscope – encouraged delegates to find the 27 desserts that was spread across nine dessert stations placed throughout the exhibition hall.

Leveraging its Michelin-star-studded dining collection, Marina Bay Sands (MBS) offers a dine-around concept that showcases six celebrity chef restaurants. Delegates start with cocktails and canapés at the first restaurant, then move on to subsequent establishments for starters, mains, desserts and digestifs.

STB’s Lim elaborated: “While business events have already been incorporating gala dinners, receptions and networking cocktails as part of the programme, many are looking towards unconventional venues to host these activities. Singapore offers a variety of unique venues for organisers to customise new concepts.”

At the Night Safari for instance, the attraction recently rolled out An Evening in the Wild package which features the attraction’s diverse wildlife and is designed for organisers looking for an intimate venue for 40 (seating) to 60 (standing) guests. Guests can enjoy a three-course meal in a tepee tent and get up close with the animals at the same time.

And while organisers are already familiar with the picturesque Gardens by the Bay’s cosy indoor spaces and spacious al fresco areas, the new outdoor venue Secret Life of Trees – which made its debut in July 2016 – offers a unique alternative. The space adopts a fairytale-like garden setting, framed by trees of varied species, and offers plenty of photo opportunities.

According to Darren Oh, director of business development at Gardens by the Bay, there has been a surge in demand for outdoor venues at the attraction, and this spot, which caters for up to 120 guests, is the answer to this growing interest.

Another interesting venue option in Singapore is the Royal Albatross, an exclusive luxury yacht which can accommodate up to 149 guests. There, guests are able to indulge in culinary delights paired with wine, and take in the sunset as the yacht cruises along Singapore’s coastline.

Andrew Koh, managing director of Events Architects, told TTGmice that corporate event delegates are indeed “becoming increasingly hungry for new experiences and would often be adventurous to explore possibilities that are not classified as the norm”.

However, he pointed out that capacity is a challenge for unique venues and activities.

Koh explained: “Most of these fun events must be executed in smaller group sizes (an average of 30) to allow guests to enjoy a fuller experience. But (business event) groups can be large in numbers, and thus it could be a problem.”

Judy-Lim

{Talking numbers}
Talking-numbers-1

{Developments to Watch}

1Myanmar visitors bound for Singapore for short trips no longer need to apply for a visa from December 1, 2016. Under the agreement, both countries will grant an exemption of visa to each other’s citizens for a stay not longer than 30 days, subject to prevailing entry requirements.

2Another step has been taken towards the development of the Mandai nature precinct, an integrated nature and wildlife destination in Singapore’s north. A ceremonial ground-seeding event took place on January 16, marking the start of the district’s rejuvenation. By 2020, the precinct will welcome two new nature attractions that will sit alongside the current Singapore Zoo, the River Safari and the Night Safari.

3On December 13, 2016, an agreement for the development of the 350km Kuala Lumpur-Singapore high speed rail project was signed. Three services are slated to run along an eight-station, dual-track line, including an express service between Singapore’s Jurong East and Kuala Lumpur’s Bandar Malaysia.

TropicalValley

Over coffee with… Mike Cannon

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The group CEO and managing director of Sarawak Convention Bureau and Sarawak Tourism talks to S Puvaneswary about his past successes

Sarawak Convention Bureau was the first state convention bureau. How has it evolved in the last decade?

Two decades ago, business events was unchartered territory in Malaysia. In 2006, the Sarawak Convention Bureau (SCB) was established, pioneering the rise of business events and making Sarawak the first Malaysian state to cohesively address the pursuit of business events, driven in tandem by the private and public sectors.

We have grown over the last 10 years. New positions have been created within the bureau to meet new demands and to service the industry better. For example, we recently created a new position for a project liaison director as we saw a need to bring conference organisers and suppliers together.

Once a conference is won, we hand it over to the project liaison director who will then liaise with the conference organiser and all relevant suppliers. We do this to ensure quality, which will result in repeat and referral business for the future.

SCB has won 424 international events with almost 167,000 delegates since day one. What is the secret to such success?

It is in finding your Unique Selling Propositions and never losing sight of them. There is a certain charm in Sarawak’s people, its scenery and the overall experience – a dynamic composition of these can never be replicated.

We capitalise on the beauty of Sarawak. Our tagline, Where business meets adventure, means we have the sophistication and the know-how to cater to events in the heart of what ranks among the world’s oldest rainforest. That’s a magical experience that is outstanding and unique compared to (what’s available in) other destinations. Delegates can get close to nature and take photographs of orangutans, or kayak under towering riverine trees, overlooking the sights of unique limestone formations, all within a 40-minute drive from Kuching city where business sessions are held.

For business events, Sarawak is extremely attractive. It has a vast array of hotel venues with conference facilities as well as a state-of-the-art convention centre. Our competitive prices are attractive, especially with the current exchange rate (on December 1) of 4.47 ringgit to US$1.

One of the secrets to our appeal is the business events community of impassioned people whose products and services are bursting with creativity, stories, and authenticity.

Who do you target?

We accept that we are a second-tier destination. Sarawak has decided since 2006 to concentrate on smaller, niche events that yield greater benefits in education, social responsibility, research or trade for Sarawak, or that lend support to the multiple industries or professions that are of state interest.

What are the challenges?

Logistics is an issue, specifically, more direct flight connectivity is needed. However, this is strategically being addressed, a recent example being the new Hong Kong-Kuching direct service. Through this service, we can make Hong Kong the next Asian hub that links more overseas visitors to Sarawak, besides Singapore and Kuala Lumpur which collectively provide 2,500 seats into Sarawak every day. 

Marketing is a constant challenge, but also a playing field we use to raise our game. We like to push the envelope with this one by constantly evolving in creativity. We ensure that our marketing translates to a dynamic, integrated and consistent brand for Sarawak that marries business events and leisure tourism.

Some international companies may not be aware of Sarawak, and may not be well informed about Sarawak and what it offers. It is a challenging, complex game, but we play to win.
Mcannon

How has the global economy impacted business events in Sarawak?

The business events industry survives better than most in a softening global economy. Conferences and meetings are all about getting the latest research and education. Most associations continue to invest in holding meetings as these are opportunities for continued learning, which is mandatory in many professions.

Penang has set up a state convention bureau in early 2016, while Johor is going to do the same. Your thoughts?

It is a positive development for Malaysia. Branding Malaysia for business events is the greatest challenge. So without all the states being involved (by having a convention bureau to drive destination branding), we cannot possibly increase business events for the country.

We hope that going forward, (such developments will enable) MyCEB to focus on branding while the states focus on selling and winning.

How do you see the business events industry evolving a decade from now?

Face-to-face meetings are the best form of communication and problem solving you will ever get. There is Skype, webinars and digital communication, but they will never solve issues as effectively as face-to-face meetings.

Having said that, I predict the number of face-to-face meetings will grow but the average size of these meetings will not be as big as it is currently.

Boogie this way to Studio 54

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Boogie
Staging Connections delivers on client’s order for a 1970s disco party in modern times while highlighting the venue’s world-class technology. By
Rebecca Elliott

Event brief

Staging Connections was tasked with surprising 210 guests with a 1970s Studio 54 nightclub themed party in celebration of the Toyota Material Handling Australia Sales & Service Championships Awards.

The event was set to take place at the new Four Points by Sheraton Sydney on July 1, 2016.

Challenges

The client wanted to return to the heydays of the late-1970s disco era, when parties at the Studio 54 nightclub were all the rage. The client desired a dramatic and colourful celebration that would leave a lasting impression on attendees.

However, to deliver such an elaborate themed event in a hotel ballroom, a combination of audiovisual, staging, styling, theming and lighting equipment was needed.

Solutions

The Staging Connections team set about designing a creative and colourful event that also highlighted the world-class technology present in the new Grand Ballroom at Four Points by Sheraton Sydney.

Setting the stage for the iconic nightclub vibe was a stylised black and white dancefloor under a 1.5m-wide mirror ball. The set was surrounded by multi-coloured illuminated pieces featuring silhouettes of disco dancers and vertical light towers positioned between them, rising to 4m in height.

To further bring the vision to life, the team installed a projection system consisting of 16,000 lumen Panasonic projectors with motorised screens that framed the stage set. Colourful styling and dramatic lighting created a vibrant atmosphere that was perfect for the lively celebration.

Some 80 Martin Rush MH5 moving profiles were installed to pin spot tables and breakup gobos within the fixtures were used to cast shapes of light throughout the Grand Ballroom.

Bright colours from the LED ceiling panels coupled with sleek black tablecloths and illuminated martini glass centrepieces on top of a light box that oscillated through a rainbow palette of light, all came together to create an upbeat theme.

In addition, disco music set the mood in the pre-function space before guests proceeded down a red carpet to the Grand Ballroom, where the theme of Studio 54 was revealed, much to their delight.

Key takeaways

Staging Connections successfully delivered a colourful and vibrant atmosphere for the awards night. By coordinating all styling, theming, lighting and audio, the environment was cohesive, immersive and ensured a memorable theme was crafted.

The client told Staging Connections that guests loved the mirror ball and dance floor, and the party lasted all night, as if the disco era was here again and Studio 54 had come back to life.

Adding to the memorable night was splendid views of Sydney’s Darling Harbour from the Grand Ballroom.

The event also turned out to be one of the first fully styled gala events to be held the new Four Points by Sheraton Sydney.

FactsheetBoogie

Putting delegate doubts to rest

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Event brief

The University of Mysore in the southern Indian state of Karnataka was selected as the venue for the third international festival of science, technology, engineering and mathematics (STEMfest 2016), and had jointly organised it with event management specialist CIMGlobal and Global Stem States, a forum that discusses the role that science, technology, engineering and mathematics (STEM) innovation plays in the needs of industry, export, trade and development.

The University, which is the sixth oldest university in India and oldest in the state of Karnataka, hosted STEMfest 2016 on the sidelines of its centennial celebrations.

The four-day event featured exhibits from leading institutions, corporates and R&D organisations in addition to an educational fair that saw participation from national and international institutions. A mobile planetarium, robotic competition, demonstration of drones, summit for game and app developers, and forum on space and astronomy were  among other attractions at the event.

Challenges
Due to political unrest arising from disagreements between the states of Karnataka and Tamil Nadu over access to water from the Cauvery river, organisers of STEMfest 2016 had to tackle potential attendee attrition.

The conflict emerged a month before the event and saw violent protests taking place across Karnataka – even in host city Mysore – that were covered extensively by various media houses. That worried international and national delegates.

The timing of the conference posed another challenge. It was to be held immediately after the Hindu festival of Dussehra, which meant many academic establishments were closed for the holidays and therefore their students were unable to attend the Science, Technology & Education Exhibition held along with STEMFest 2016.

Solutions
To tackle fears of the unrest, STEMFest 2016 organisers communicated regularly with all delegates and assured them of their safety and security while in the state of Karnataka. Details of efforts made by the government to ensure that the general public was protected from the protests were also conveyed to the delegates.

However, Anitha Niranjan, managing director of CIMGlobal, opined that their efforts would have been “more effective” if “state government representatives had made assurances to the delegates” as well.

Despite these challenges, students from various colleges and schools thronged the Science, Technology & Education Exhibition. A robotics exhibition also turned out to be a hit with visitors.

Key takeaways
With hindsight, Niranjan opined that strategic events for the education, science and technology domain needed strong participation from the state and central governments.

She said: “The participation of the government sector has to be ensured in such events, as that can bring about the much needed changes in our education system.”

HK government plans convention centre in Wan Chai

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The Hong Kong government has proposed a new convention and exhibition space to be developed in Wan Chai, following a consultancy study that has predicted a shortfall of about 130,000m2 of event space during peak period in the destination by 2028.

Details shared in the chief executive’s policy address indicated that the Wan Chai Sports Ground has been earmarked for “comprehensive development in 2019 at the earliest”.


The Hong Kong Convention and Exhibition Centre

“Apart from convention and exhibition venues, the development proposal will comprise trendy and novel recreation and sports facilities as well as other necessary community facilities for the district, with a view to optimising land use. The Trade Development Council will conduct a feasibility study on this proposal. The government will consult the Wan Chai District Council and other stakeholders in a timely way,” noted the statement.

Hong Kong’s business event industry players have weighed in on the government’s decision.

Hong Kong Convention and Exhibition Centre (Management)’s managing director, Monica Lee-Müller, told TTGmice e-Weekly: “We hope the government will continue to communicate and engage with existing and potential local and overseas exhibition organisers to ascertain the needs of the market for the sustainable development of the industries.”

Destination Management Company, managing director, Jenny May also supported the government’s plans and expressed excitement that it would comprise recreation and sports facilities too.

Momentous Asia Travel & Events’ general manager, Doris Lam, hopes that the new venue will be run by “an individual operator” and not be part of Hong Kong Convention and Exhibition Centre’s expansion.

Lam explained that the Centre has overflowing demand for major shows like toy and jewellery fairs, and the new venue might be used for them. With a different operator running the new Wan Chai venue, small and medium-sized event organisers will be given a chance to access the space.

A new cocoon

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Hotel Éclat Beijing has launched a new ballroom, The Cocoon, boasting a glass rooftop and cityscape views from the 21st floor.

As part of the hotel’s aim of fusing design and the environment, The Cocoon provides a setting with natural light and a tropical garden surrounding.

Wessel Krauss, general manager of Hotel Éclat Beijing, said: “This (natural lighting) means that the venue works well during the day as well as at night. The curved roof structure also provides a good starting point for designing creative events.”

The 424m² ballroom can seat 150 guests and is well suited to display dramatic multimedia and lighting effects.

Positioned to lure luxury brands, Krauss said: “The Cocoon has already attracted bookings from a number of luxury brands such as Breitling, Lenovo and SK II. It lends itself well to events such as buffet dinners, fashion shows and cocktail receptions.”
The 100-room-and-suite hotel, a member of Small Luxury Hotels of the World, is nestled in a glass-and-steel tower capsule within Parkview Green and boasts the largest private Salvador Dali art collection in China. Visit www.eclathotels.com/beijing. – Paige Lee Pei Qi

Tokyo Big Sight to adjust schedules with show organisers impacted by venue closure

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The operator of Tokyo Big Sight is attempting to play down criticism over the Japanese government’s decision to close the city’s largest convention centre for seven months before and during the 2020 Tokyo Olympic Games, emphasising that it is open to discussions on adjustments to exhibition schedules.

That has done little to mollify companies and organisations in the exhibitions sector here, however, with the industry insisting that closure of Tokyo Big Sight between April and October 2020 will cause business event players massive losses.


Tokyo Big Sight

A spokesperson for Tokyo Big Sight – which is owned by the Tokyo Metropolitan Government – said the operator “will be discussing and adjusting schedules with organisers”.

The spokesperson added that events are customarily scheduled about 18 months ahead of time and that therefore no reservations have been cancelled.

He also pointed out that the plan to use Tokyo Big Sight as the media centre for the Games was clearly stated at the very outset of Tokyo’s campaign to win the rights to host the 2020 Olympics.

Officials also emphasised that the operator has been cooperating with the exhibitions industry and reduced the amount of time that the venue is closed from the initially scheduled 20 months to just seven months, while an alternative facility is also going to be provided for exhibitions.

The temporary venue will cover 23,000m2 and be on a nearby site in the Odaiba district of the city.

“It is a nightmare,” said Christopher Eve, a director of the Japan Exhibition Association and managing director of UBM Japan Co., which organises trade shows.

“Exhibitions are my business and we are a big company so we will survive, but a lot of these companies rely on events at Tokyo Big Sight, so if there are no tradeshows, they have no income, they have to lay off staff and, ultimately, they could go under,” he said.

“Event organisers that have been using Tokyo Big Sight for years will find out that they have no venue in 2020 and will probably look to Shanghai, Hong Kong or Singapore for an alternative,” he added. “And some of them might not come back. That is my biggest worry.”

Le Méridien Putrajaya eyes business events

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The six-month-old Le Méridien Putrajaya is marketing its unique location within the lush IOI Resort City, and capitalising on the weak ringgit to attract business event buyers.

Tan Lee Fong, director of sales and marketing, Le Méridien Putrajaya, said the ringgit which had weakened considerably against major regional currencies and the US dollar since November last year, has resulted in more enquiries from regional business event planners for activities in 1Q2017 and beyond.


Millennium Grand Ballroom

To capture the business, she said the hotel sells its location within a resort city, which is next to an 18-hole golf course and linked to IOI City Mall – the largest shopping mall in the Southern Klang Valley.

The hotel is using its unique location to develop golf meeting packages and teambuilding events that involve the shopping mall’s tenants, including an ice-skating rink, a bowling alley and a Tesco general department store.

One such teambuilding event that was recently held involved cooking at the foyer near the poolside where teams were given the task of sourcing and purchasing ingredients at Tesco and preparing certain local dishes as part of a challenge.

“With competition from other hotels, you have to give more than the usual offerings to grab the attention of meeting planners,” said Tan, with some of the perks during meetings being free-flow snacks, coffee and tea for delegates at interactive kitchen stations on the meeting floors.

Another aspect that sets Le Méridien Putrajaya apart from other hotels in the area, according to Tan, is the large number of meeting facilities within the premises. There are 15 meeting rooms and a pillarless ballroom that can accommodate up to 1,000 people in a theatre seating.

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