Asia/Singapore Saturday, 3rd January 2026
Page 868

Marriott debuts joint meetings offer across three loyalty programmes

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Following the completion of the acquisition of Starwood Hotels & Resorts Worldwide, Inc in September this year, Marriott International, Inc has moved to debut its first joint meetings offer in Asia-Pacific for members across its three loyalty programmes: Marriott Rewards, The Ritz-Carlton Rewards and Starwood Preferred Guest (SPG).

The offer rewards members for booking meetings or events at any of the portfolio’s participating hotels and resorts across Asia-Pacific.

Peggy Fang Roe, chief sales & marketing officer, Asia Pacific, Marriott International, said in a media statement: “We want to invite our members to celebrate with us as we unlock a new world of destinations and opportunities with our new combined portfolio.

“With this offer, we bring more options and consistent benefits to all members across three loyalty programmes. Members can now enjoy over 500 hotels, across 19 brands and 20 countries across Asia-Pacific. This is just the first step to making it easier for our members to do business with us and we are excited about offering even more benefits to come.”

Starting from November 7 until December 31, 2016, members can book a meeting or event at a promotion participating Marriott Rewards, The Ritz-Carlton Rewards, or SPG hotel or resort in Asia-Pacific for arrivals by December 31, 2017, and receive various benefits including five per cent off master-billed rooms, double loyalty points on eligible revenue and one complimentary hour-long welcome reception.

Customers can earn loyalty points in the currency of the loyalty programmes that the hotel is part of. For example, customers who book an event at a Renaissance Hotel will earn their loyalty points with Marriott Rewards. The loyalty points can either be redeemed with Marriott Rewards or transferred to one of the other two programmes.

Customers can also easily link accounts or join to receive Elite Status Match and reciprocal benefits, points transfers and exclusive access to money-can’t-buy events and experience.

2017 UFI Sustainable Development Award calls for applications

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Application is now open for the 2017 UFI Sustainable Development Award which is designed to recognise initiatives that combine the efforts of both a destination and PEO to implement sustainability around an individual exhibition or a series of events.

The competition is open to exhibition companies that have developed successful initiatives in liaison with their local authority, at city, regional or country level.

Application closes on January 31, 2017.

For further information and the application procedure, visit www.ufi.org/sdaward or contact sdaward@ufi.org.

HRS signs Blacklane on as driver service partner

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HRS has made Blacklane its first professional driver service provider for registered “My HRS” members, allowing them to enjoy the Berlin-based company’s service network in more than 50 countries, 250 cities and 500 airports.

Blacklane, which connects passengers in real time with the spare capacities of licensed, regulated and insured professional drivers, is most commonly booked for airport-hotel transfers.

“Travellers trust HRS and Blacklane for the same reasons: quality, duty-of-care and the best rates in the industry,” said Jens Wohltorf, CEO and co-founder of Blacklane.

“Thanks to this new partnership, business and leisure travellers can now reach their destinations with new confidence and ease around the world.”

Customers registered with “My HRS” on HRS.de can access a ten per cent Blacklane discount for each of their global travels.

Partnership is key to Sydney’s A$360 million success: BESydney

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Business Events Sydney (BESydney) has reported a strong A$360 million (US$274.6 million) pipeline of meetings, conventions and incentives secured for Sydney at the company’s Annual General Meeting (AGM) and is celebrating the city’s status as Australia’s leading destination for business events.

To date, BESydney has secured over 82 international events that will deliver more than A$360 million in direct expenditure to New South Wales (NSW). These events will arrive in the city between 2017 and 2023.

At the AGM, held as a test event at the new International Convention Centre Sydney (ICC Sydney), chairman Colin Hughes said partnerships have been essential to the strong results.

Hughes elaborated: “The results that BESydney has secured during the construction of ICC Sydney, are remarkable. This success is credit to the team’s determination and the support of our stakeholders including the NSW Government, City of Sydney, our partners and members, and of course our broad network of passionate Sydney supporters who work with us to build strategic business cases to take to global clients.

From January 1, 2015 to June 30, 2016, the organisation secured 120 events worth over A$300 million in business for NSW. Some of these events were also delivered in this timeframe, given the short lead nature of the Asian incentive business.

The AGM also saw two new Member Directors being elected into BESydney: Scott Boyes, vice president operations for NSW/ACT at AccorHotels and Andrea Werner, senior sales manager – meeting & events at Emirates One&Only Wolgan Valley. They will draw on their extensive knowledge to help ensure Sydney continues to be the place where the world chooses to connect, collaborate and innovate.

CWT – 2016 Survey Report on Business Travel in China

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The business travel management industry in China has grown rapidly over the last decade. The Global Business Travel Association (GBTA) has reported that China surpassed the US as the top business travel market in the world in 2015, with US$291.2 billion in spend. It also forecast that business travel spend in China will grow at 10.1 percent in 2016 to US$320.7 billion.

The various stakeholders in China’s travel ecosystem have adapted to the fast- changing environment by developing and implementing better technology and solutions at an unprecedented pace. Chief among these industry players are travel management companies (TMCs), technology solutions providers, travel service providers (airlines, hotels, car rental companies), and the indispensable corporate travel managers. As the link between businesses and service providers, travel managers are often seen as the driving force of advancement in the industry; their views and requirements help shape the direction in which the industry develops.

For the 2016 Survey Report on Business Travel in China, Carlson Wagonlit Travel surveyed 113 Chinese corporate travel managers and meetings & events (M&E) professionals. Conducted early this year, the survey captured the opinions of respondents in corporate travel-related roles, including purchasing & procurement, administration, business travel management, meetings & conventions, general management and human resources & training.

Respondents were from a diverse set of industries such as life sciences & healthcare, technology, IT & software services, engineering & manufacturing, energy, mining, chemicals & utilities, professional services, automotive, transport and logistics.

The survey respondents answered multiple questions, falling under two broad domains – Transient Travel, and Meetings and Events.

For the Transient Travel section of the survey, respondents were asked to evaluate and rate the importance of nine market trends that would impact their companies’ managed travel programs in 2016.

In the Meetings and Events section, they were asked to evaluate and rate the importance of six key trends in the meetings and events industry in China in 2016.

In both sections, the respondents also answered a series of follow up questions about their priorities, concerns, budgets and service expectations from travel management companies.
Transient Travel findings
The nine trends in this section that the respondents were asked to rate can be broadly grouped into three categories:

1. Technology trends: comprising “Data security”, “Big Data” and “Mobile technology”

2. Economic and political trends: comprising “Global economy”, “Corporate social responsibility” and “Political context”
3. Social trends: comprising “Millennials’ travel behavior”, “Sharing economy” and “Social media”

Technology trends were rated the highest in terms of their expected impact on business travel in China in 2016. These were followed by economic and political trends, and finally social trends that will have both a direct and indirect impact on business travel.

Compared with the 2015 survey results, the three technology trends retained their top spots and continue to be viewed as key drivers of the corporate travel industry in China. Interestingly, while “Data security” was rated the top trend in 2015 and 2016, “Big Data” moved up to number two and “Mobile technology” dropped a spot to number three in 2016. The economic and political trends, and the social trends ranked the same as they did in 2015.

There was some movement in the travel managers’ priorities for 2016, with promoting mobile apps to improve traveller efficiency moving up the ranks from number four in 2015 to number one in 2016. This comes as no surprise given the rapid adoption of smartphone usage in the travel industry.

Engaging and rewarding travellers for better compliance through gamification techniques was a less popular priority this year, as it dropped three spots from number nine to twelve.

Meetings and Events findings
In the meetings and events space, the development and use of technology was the trend that saw the biggest jump, ranked third in 2016, up three spots from last place in 2015.

Consolidation of meeting spend moved up a one place and replaced economic context as the top ranked driver, implying that there will be a much greater focus on managing costs this year.

The priorities of procurement teams in 2016 have also shifted when compared to 2015. Selecting and negotiating with suppliers moved up two spots to replace capturing and analysing spend as the top priority for procurement teams in 2016.

While capturing and analysing spend dropped three spots from last year to number four, consolidating meeting and event spend moved up two places to become the third most important priority for 2016.

The next few sections of this report present an understanding of the relevance of these trends to travel managers, and analyse their impact on managed travel programs, meetings and events and travel suppliers.

Taiwan gets future-ready: Taiwan

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Taiwan
Clockwise from below: A panoramic view of Jiufen; famous street food can be found at the Shilin Night Market; performers at the Dragon Boat Festival

TAITRA and its stakeholders have been diligent in organising forums and initiatives to stay afloat in a choppy economic sea. By Prudence Lui

Despite the current global economic slowdown and e-commerce boom, the meetings segment in Taiwan outdid the other MICE segments in 1H2016, and saw a 37 per cent growth in terms of overseas participants.

On the exhibitions front, results have been healthy in terms of the number of shows held, booths sold, and overseas visitors. However, the incentive travel segment recorded a sharp drop in the number of incentive groups, especially from China.

In light of this, numerous efforts have been undertaken by the Taiwan External Trade Development Council (TAITRA) to stay competitive in the global MICE sector.

Since 2014, TAITRA has been organising the annual Asia Super Team Competition. It is a game where companies go up against each other in online and offline games around Taiwan, and allows participants to experience the country’s MICE environments. In this year’s edition, it drew more than 150 corporate entries – 50 more than last year – from companies across Asia-Pacific.

The finalists were seven corporate teams from Japan, South Korea, Singapore, Malaysia, Indonesia, Thailand, Hong Kong and Macau, where each team won a trip to Taiwan from October 3-7. The champion was then awarded a MICE tourism package valued at more than US$50,000.

Aside from the game, TAITRA organised the 11th Asian MICE Forum 2016 in September. It brought together South-east Asian MICE leaders such as Zulkefli Haji Sharif, CEO of MyCEB; Supawan Teerarat, vice president of Thailand Convention and Exhibition Bureau; and Effi Setiabudi, chair of Indonesia Exhibition Companies Association.

Walter

TAITRA’s executive vice president, Walter Yeh, said: “This year’s forum was a resounding success thanks to over 600 participants from 17 countries. With the theme The New Era of Experiencing and Sharing, the annual Asian MICE Forum has served as a prime platform for Asian MICE professionals to exchange ideas and trigger cooperation opportunities.”

Although details about the next four-year-long Meet Taiwan MICE promotion programme – due to start in 2017 – were still unknown at press time, Yeh said its features would take into account the viewpoints of local PCOs, PEOs, and MICE associations.

“Elements might include assisting cities such as Tainan and Taichung which have shown a strong interest in the MICE industry and requested help to construct new convention centres,” he elaborated.

Yeh added: “To attract more international conferences and incentive travel to Taiwan there is a need to integrate all possible central and local government resources, and help raise awareness of local cities. The major incentive travel target markets will include China and other Asian countries, especially those from South-east Asia.”

To this end, Meet Taiwan organised a MICE delegation to run networking events in Vietnam and Malaysia. Meet Taiwan supplements these efforts with participation in MICE tradeshows such as IT&CM Asia in Bangkok.

GIS Group, CEO, Jason Yeh, said: “I think it is a good time for Taiwan to develop the ASEAN market, especially Thailand as they can now enter Taiwan visa-free. I can see that there will be more visitors from Thailand, not only as as tourists, but also for corporate meetings and incentives.”

However, GIS Group’s Yeh added  that the Meet Taiwan programme had to be more “focused on bidding, and be more proactive in initiating bids and sales”, because competition in the Asia-Pacific is tough.

K&A International’s president, Kitty Wong, added: “Taiwan is small and should focus on a niche market. It should not have just a one-size-fits-all plan. There should be different strategies when approaching different market segments.”

She added that “(business) growth would be slow (in 2017) as there are more second- and third-tier cities joining in (and adding to the competition for MICE)”, and if Taiwan cannot “create new routes, or activities for incentives, there will be a slim chance of winning business from other emerging cities”.

{Talking numbers}

6,100
The number of participants at the 66th Junior Chamber International Asia Pacific Conference in Kaohsiung in June, making it the largest congress in Taiwan this year

330
The four-year Taiwan’s MICE Promotion Program project is now entering its final year, with targets set on bringing at least 330 international conventions, corporate meetings, and incentive tours in 2016, anticipating more than 243,000 MICE visitors from abroad

40,969
The number of overseas participants involved in Computex Taipei 2016. Held from May 31 to June 4, this is an increase of 4.7 per cent from last year. International visitors hailed from 178 countries, a growth of nine per cent

5,600
The number of participants involved in an event hosted by the Infinitus (China) Company in April, making it the largest incentive group to visit Taiwan this year

{Developments to Watch}

1The shortage of exhibition spaces is a major bugbear for to Taiwan’s MICE players. But relief will come once Nangang Exhibition Hall 2 is completed in approximately three years’ time. Both Nangang Exhibition Halls 1 and 2 will be able to contain 5,000 booths, and meet the demands of large-scale international exhibitions such as Computex and Taipei Cycle.

Further easing the shortage is the government’s plan to build new convention centres in Tainan and Taichung in the near future.

2The e-commerce boom has caused much concern among PEOs in Taiwan, especially for those with international B2B shows. This is because new technology and business models have changed buyers’ purchasing habits and lowered the demand for booths. To adapt, TAITRA and other PEOs in Taiwan are working to transform and upgrade the content of their exhibitions. The successful transformation of Computex Taipei 2016 into a new platform for IoT applications, business solutions, etc, is a good example. It boosted foreign attendance to excess of 40,000.

3The newly elected government has set up a New Southbound Policy that aims to foster cultural, investment, commercial and trade links with ASEAN countries. It will provide new opportunities for the Taiwan MICE industry to enter the ASEAN market. Another national strategic economic policy is to develop five core innovative industries: green energy, biotechnology, smart machinery, national defense and the Asian Silicon Valley. This will create more demand for conferences and exhibitions to help these five strategic industries with acquiring new technology, professionals and trade promotions.

Crimson Cebu receives halal certification

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The Crimson Resort & Spa Mactan in Cebu has achieved Muslim-friendly status, the second hotel in the Philippines to attain the accolade after Manila Marriott Hotel first received it earlier in May.

Leading halal travel authority CrescentRating gave the resort a commendable rating of five – the highest score being seven – for catering to the needs of Muslim travellers property-wide.

“(The high score) means we are able to provide more than the basic services and facilities, including halal food, qurans, qiblas, prayer mats, a prayer time guide and facilities like a bidet and female attendants, among others,” explained the resort’s general manager Kristofer Quadros.

Crimson Resort & Spa Mactan had already received halal certification for its kitchen last April. CrescentRating then assessed the resort facilities for compliance to the specific needs of Muslim travellers for the entire property. The resort’s staff are also trained to cater to the needs of Muslim travellers.

“We now see a number of Muslim-friendly setup requested by guests through our website. This is free-of-charge and can be requested in advance upon booking or can also be done upon check-in,” added Quadros.

“With this service, we are able to better prepare the rooms for our Muslim guests. And we are optimistic to see more of these as promotion efforts kick in.”

Reputation on the rise: Brisbane

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AUST
Clockwise from below: Streets Beach, South Bank Parkland; heritage-listed Brisbane Arcade; view of Brisbane’s skyline and river from Kangaroo Point

Hosting the 2014 G20 meeting has swung Brisbane into the spotlight, allowing it to score yet another major coup, writes Rebecca Elliott

Despite being held in Brisbane two years ago, the G20 Leaders’ Summit is the gift that keeps on giving for the Australian destination.

“When you think of major conferences or events, G20 is up there,” said Brisbane Marketing’s general manager of conventions and business events, Rob Nelson.

“Not every city can say they’ve hosted the world’s business leaders. It certainly helped put Brisbane on the map and exposed the city to a market, which perhaps ordinarily wouldn’t have a complete understanding of what Brisbane’s offerings were.”

Case in point was the attraction of the World Science Festival to Brisbane, held for the first time outside of New York from March 9-13 earlier this year as part of a six-year agreement.

A production of the World Science Foundation headquartered in New York, the annual Festival has attracted more than 1.3 million visitors since its inception in 2008 in the Big Apple, and has been hailed by the New York Times as “a new cultural institution”.

The inaugural edition in Brisbane drew in excess of 120,000 visitors.

“It’s a magnificent coup for us, particularly in profiling the destination,” remarked Nelson, adding that the Festival carries enough clout to attract local, interstate and international visitors.

“Obviously being science and tech related, it gives us tremendous scope to secure conferences that are aligned,” he added.

“(As) I sit alongside the general manager of leisure tourism, we can look at (the Festival) holistically and think, how can we leverage off the back of a major event?”

As part of their strategy, Nelson and his team hosted 32 national and international clients on three concurrent familiarisations during the Festival, in partnership with Business Events Australia and Tourism and Events Queensland, with the view to securing business events during future Festivals.

As a principal Festival venue, the Brisbane Convention and Exhibition Centre (BCEC) also supported the familiarisations.

“The Festival brings to Brisbane some of the greats from the international science and arts communities,” said general manager Bob O’Keefe.

“It is a wonderful opportunity to showcase and celebrate Brisbane’s science and research capabilities and reinforces the depth of the world leading expertise we have here.

“In conjunction with Brisbane Marketing, our team is working with clients to encourage them to align their events with future Festivals where they can potentially access visiting keynote speakers and leading academics.”

Securing the World Science Festival is a success story of the Brisbane 2022 New World Action Plan, which was developed by Brisbane Marketing and Brisbane City Council in partnership with industry and academia following G20 to keep the impetus going and formulate a growth plan for the city, according to Nelson.

Brisbane Marketing engaged over 1,000 industry stakeholders across 16 work groups to shape the economic development plan, which resulted in 140 different recommendations.

“What was pleasing in my role was that the visitor economy was up there as one of the top growth sectors, combining major events and business events,” Nelson explained.

“For us it is about gaining market share. Part of our strategy is to secure one significant event per month for Brisbane.

“It’s a very, very competitive environment and what we’ve shown with our infrastructure growth combined with events like G20, is the appeal of the destination is now increasing. Our capacity to host a variety of events and also capitalise on our medical research institutes and fantastic university network has enabled us to present a more compelling proposition,” he concluded.

Rob-Nelson

Headed for the future: Indonesia

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indonesiaInbound MICE business has slowed but the trade remains optimistic as the government helps to turn fortunes around. By Mimi Hudoyo

Global events and economic conditions have weighed down MICE business into Indonesia, but the trade remains hopeful for the future. This in light of the tourism ministry’s efforts in courting new markets, as well as renewed national carrier flights to the US.

Vienna Damanik, account director at Cakrawala Event Organiser, shared how the downturn has affected MICE business: “While some of our clients have (operations) in Indonesia which are doing quite well, they need to support their slowing business in other parts of the world.”

Belts have also been tightened, and budget cuts have affected the choice of destinations and venues.

Abbey MICE’s managing director, Abdullah Lajam, further noted: “Although the number of events are not necessarily down, we noticed corporates were more hesitant to spend. (For example), companies that previously looked for five-star hotels have gone down to four-star, while those (who used to book) four-star now look for three-star.”

As for government events, Abdullah saw that the number of events had risen but spending had declined.

Ketut Jaman, managing director of Melali MICE Bali, said: “(Governments still) spend on meetings. The number of meetings may not be down, but we do not see many (large-scale ones).”

When asked about the future, Abdullah said: “It is hard to (predict how business) will go this year. Factors like the refugee (situation) in Europe, the US elections, and the uncertain global economy have caused companies to freeze budgets.”

Moreover, some in the global community perceive Muslim countries such as Indonesia to be dangerous.

He stressed: “Indonesia has to present itself as a safe and secure country, otherwise international companies will (put a) stigma (on us).”

Still, the MICE industry is optimistic about the potential for growth.

Abdullah said: “I think the Ministry of Tourism is doing a very good job by not only promoting Bali for leisure, but also pushing the budget to promote Indonesia as a MICE destination. With their support, Indonesia is looking good.”

Marantha Aryaguna, general manager of Duta Citra Internusa, concurred: “The Ministry of Tourism has been very active in tapping the China and Russia markets.”

“The Russian (leisure) market declined (in the last couple of years) due to the ruble, but it seems that companies have started organising MICE events again,” he said.

Marantha added that these markets presented a great opportunity, but “the problem is the lack of Russian-speaking guides and guest services” available.

In the meantime, MICE players expect that the US market will be interested in Indonesia as an incentive destination, especially when Garuda Indonesia starts flying to the US.

“The plan to fly to the US is part of Garuda’s business expansion to strengthen its position as a global (airline) player. With the FAA rating upgrade, we are trying to materialise our plan even sooner,” said Benny Butarbutar, vice president corporate communications, Garuda Indonesia.

Awaiting the potential new connection is Mario Scozia, executive director A&A Incentives, Meetings & Conferences, US. He said: “With proper time and marketing efforts,  as well as support to dedicated loyal suppliers, I believe that (Garuda’s planned US flight) will do well and gain a solid share of the business, especially on the Los Angeles-Denpasar route. Bali would be the primary destination.

“We are using other airlines now with connections but losing the inflight Indonesian experience (without an Indonesian national carrier),” remarked Scozia. He added that Garuda’s flights from the US to Indonesia in the early 1990s helped the industry to grow.

Susilowani Daud, president director of PACTO Convex, agreed that having a national carrier with good air connections worldwide would definitely “help in promoting a country” on the global MICE stage, and comes especially vital at a time when security and accessibility are “top considerations” in securing bids. Garuda’s prospective service to the US next year is also opportune, added Susilowani, as Indonesia will host the World Bank Conference in Bali in 2018 with 15,000 participants expected.Ketut
Iqbal Alan Abdullah, chairman of the Indonesia Congress and Convention Association, said: “Incentives from the US make a big market. Indonesia has received some groups from US-affiliated companies, but improved accessibility will definitely help.”

But he also questioned Garuda’s commitment, as he opined the carrier had in the past abruptly plugged services on routes that did not return quick yields.

“Marketing and preparing for MICE (groups) takes time, and we want to make sure that by the time the group travels the service is still there,” Iqbal said, urging the national carrier to do a thorough assessment of the market before initiating the service.

{Talking numbers}

75
This is the percentage of international association business originating from Asia-Pacific that the Indonesia Convention and Exhibition Bureau (INACEB) is targeting by 2020

4
The revenue target – in billions of US dollars – the MICE sector will contribute to the economy by 2020, representing 10 per cent of total tourism revenue. This in line with the increased events and participants, according to INACEB data

1,358
The number of delegates, hailing from 63 countries, who attended PATA Travel Mart 2016 in Jakarta. This is the fifth time Indonesia has hosted the event

{Developments to Watch}

1The 1,100-hectare mixed-use Mandalika Resort development in Lombok is being positioned as an ecotourism development, with more than 51 per cent being dedicated to green spaces.

The plan includes 10,532 hotel rooms, MICE facilities that can handle 5,000 to 7,000 people, 1,586 residential units, the Mandalika Kuta Beachwalk, an arts centre, a hospital, 1,500-capacity mosque, theme park, water park and eco park. Marina, equestrian and golfing facilities are also in the works.

Five hotels will break ground soon, and a total of 1,500 rooms will open in the next three years.

2

Achmad Yani International Airport in Semarang, Central Java, is currently undergoing expansion and is set to start operations in 2018.

The airport, which is the gateway to Central Java, will see its terminal space grow from 6,700m2 to 58,000m2. It will be able to accommodate six million passengers a year.

Semarang is developing itself as a MICE destination. The city is also an entry point to destinations like Borobudur and the Prambanan Temple.

3

Garuda Indonesia is planning to start flying to the US next year after the airline received an upgraded status from the Federal Aviation Administration (FAA). The FAA audit showed that the airline complied with the ICAO safety standard and hence granted the airline a Category One status on August 16, allowing it to fly direct to the US.

The plan is to utilise a Boeing 777-300ER via Tokyo Narita – leveraging the fifth freedom rights Indonesia carriers have with Japan – with possible destinations being Los Angeles and New York. The airline sees a potential of 400,000 passengers.

Calm in a last-minute storm

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Event brief
Panorama Group has an annual management conference for their middle and top management. The three-day programme usually includes a conference, a themed dinner, and teambuilding and outdoor activities. This year’s theme was Truly Care.

Challenges
The original plan was to organise the conference in Malang and the outdoor activities around Mount Bromo. However, the organising committee had to change destination from Bromo to Batu, as the volcano erupted two weeks prior to the event.

As such, there were last minute changes such as finding accommodation, and logistical planning and the adjusting the programmes had to be done accordingly.

Amanda Gunawan, director of human resources and building management of Panorama Group, who led the organising team, said: “With all set for the Malang-Mount Bromo event, hotels and venues were booked and airline tickets bought, Batu (an hour’s drive away from Malang) was our (best) choice.”

She also added a school in Bromo area had been appointed and informed that they would be receiving a donation as part of the company’s CSR programme.

Natalia Suwignyo, HRD & GA general manager of MG Group, who led the events team, said that there were things they had to sacrifice such as the Bromo outdoor dinner that had to be moved indoors to the hotel ballroom.

Moreover, incorporating “Truly Care” into the activities was a challenge.

Solutions
Natalia said she was in Malang when the decision to move the event to Batu was made. She was then tasked to survey Batu for accommodation and possible event venues.

From there, the committee decided to conduct a one-day trip to Batu comprising an outdoor activity and a Museum Angkut tour.

Martini, personal assistant at Panorama Destination, who is in charge of logistics, said: “We decided to stay another night at HARRIS Hotel & Convention Malang and moved the theme dinner there as well.”

The outdoor Arabian-themed dinner was brought inside the ballroom and the concept changed to Indiana Jones Wild West.

“We incorporated the theme into the room through the décor, dress code, games and entertainment. We also brought some birds from Safari Indonesia Park, Prigen, for participants to pose with in our photo booth,” Amanda said.

Instead of visiting the school at Bromo, the headmaster and a couple of students came to Batu to receive the donation.

The committee also needed a local event organiser. Sadewa said: “We needed people who knew the area and could translate our concept into programmes in a blitz.

The committee then incorporated the theme Truly Care into the culinary race that was organised around Malang Square.

Participants were tasked to find culinary spots in the surrounding area with the help of a map and money supplied by the committee. The group with the highest points, were quickest to finish, and spent the least would win. What they did not realise was that the committee had set up booby traps in the form of three actors: a blind man trying to cross a road; a roadside cleaner; and a man with boxes scattered all over after bumping into participants.

Video cameramen followed closely and recorded how the participants reacted to the actors. Some merely ignored and moved on, while some actually did stop to help the blind man cross the road and pick up boxes.

“Here, Truly Care was tested. Sometimes, we are too busy with our work, trying to reach individual targets (hence) we forget things around us,” Amanda said.

Key takeaways
“The (tourism) industry is an industry of constant change. It does not matter how well we prepare, as there will always be improvisation and adjustments that need to be made as the programmes are ongoing. So we always need to be prepared,” Sadewa said.

It is also important to stay focused on the goal that the team sets out to achieve, and find ways around problems that emerge.

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