Thailand Convention and Exhibition Bureau (TCEB), in partnership with business events stakeholders in Thailand, have launched MICE Venue Hygiene Guidelines.
The guidelines comprise five key measures: limiting the number of attendees (one person per two square metre space); temperature screening of attendees, with a follow-up system for patients; distancing practice within business premises; tracking system in case a delegate becomes ill after visiting the premise; and a queuing system with separated waiting areas before entering the premises.
The MICE Venue Hygiene Guidelines also features three key practices spanning pre-event, on-site, and post-event.
The pre-event practices include preparedness of staff; transport; setting up of screening point; self-screening application or website for attendees to feedback within 24 hours before the event; manual on the permitted number of attendees; instruction on holding large scale activities; hygiene instruction for attendees; etc.
On-site practices focus on the use of IT to mitigate risks; the arrangement of venue to reduce touchpoints and regular cleaning of touchpoints; QR code for registration and satisfaction survey to ease the congestion; room layout for better ventilation; two-metre apart seating; microphone set up at different points and regular cleaning after use.
Should speakers be invited from outside of the host city, attendees must be informed of safety measures taken to reduce incoming risks.
For exhibitions, advance booking technology for visiting booths or virtual exhibition technology should be deployed to create experiences for those waiting in the queue. Online platforms should be developed for product booking or purchasing.
Post-event practices include the employment of waste management system that can prevent infection, and producing a report on event organisation for concerned authorities in accordance with the orders and announcements of the government’s Center for Covid-19 Situation Administration).
The aim of these guidelines is to help the sector prepare for the resumption of business under a new normal environment where hygiene and health safety will be key concerns.
The MICE Venue Hygiene Guidelines was produced by TCEB and stakeholders including Thailand Incentive and Convention Association, Thai Exhibition Association, Event Management Association and Thai Hotels Association.